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AAVSO HQ Job Position: Operations Manager

AAVSO Operations Manager
Exempt position reporting to the AAVSO Director.

The American Association of Variable Star Observers (AAVSO) is a small, scientific nonprofit research organization located in Cambridge, MA. The AAVSO is looking for candidates for the position of Operations Manager. The duties of the Operations Manager include leading a team of 3-5 staff members who run the day-to-day operations of the organization. This includes, but is not limited to, office administration, member relations, fundraising, web site management, marketing, event management, budgeting and grant administration.

Examples of specific duties include:
• Planning and coordination of regular meetings and conferences, sometimes hosted outside of Massachusetts. This includes venue selection, contract negotiation, marketing, registration, etc.
• Management of government and private foundation grants, including pre-submission budget validation, report filing, budget management and cash flow, management of sub contracts and audit support, etc.
• Coordination of web site content and management of staff contributions to the web site.
• Act as a manager of a small team, including supporting staff performance, professional growth, hiring/separation decisions, task distribution, etc.
• Support the Director of the organization in running the office, including assistance with budget, working with financial consultants, maintaining the organization’s headquarters and IT infrastructure, etc.

Specific skills and experience required:
• Strong organizational and negotiation skills
• Attention to detail, multi-tasker, time management, personal responsibility, self-motivation
• Excellent communication skills, well developed sense of tact in sensitive situations
• The AAVSO operates in a small office environment so patience, the ability to maintain a positive attitude during tight deadlines and get along with others is paramount.
• 3+ years as a direct report manager of a staff of 2 or more
• A bachelor’s degree in a scientific or business management field, or equivalent experience.

Additional skills include:
• Experience with federal grant reporting
• Experience with HR and small office operations
• Basic knowledge and/or appreciation of astronomy
• Event management

Full benefits, a flexible schedule and a 35-hour work week are included in the position.

To apply, please send a cover letter and resume/C.V. to our email address:
Please include the words “Operations Manager” in the subject line. Review of applications will begin after Nov. 30 and will continue until the position is filled. No phone calls please.

The AAVSO is an equal opportunity/affirmative action employer. Women and candidates from underrepresented minorities are particularly encouraged to apply.

AAVSO 49 Bay State Rd. Cambridge, MA 02138 617-354-0484