104th Annual Meeting of the AAVSO
Thursday, Nov. 12 – Saturday, Nov. 14 2015
Registration
Registration for this meeting is closed.
AAVSO 104th Annual Meeting will be held November 12-14, 2015 at the Hilton Hotel in Woburn, MA. Boston is a city filled with many interesting museums and attractions, and autumn can be a beautiful time to visit New England. You may even want to stay a few extra days to enjoy the sights!
Please note: You must be logged into your AAVSO web account in order to register.
QUICK LINKS:
| - Updates | - Transportation |
| - Description of Events | - Registration/List of Fees |
| - Schedule | - Abstract Submission |
| - Accommodations | - Deadlines to Remember |
See the group photo from the meeting here.
First Time Attendee Gathering: We will be holding an informal gathering on Thursday for all first time AAVSO meeting attendees. Members of the AAVSO staff will be present to provide a warm welcome and answer any questions about AAVSO meetings or the organization in general. We want to help you make the most of your first AAVSO meeting by facilitating connections from the beginning. Details will be sent to all first time attendees who select the appropriate box on the registration form.
Paper Sessions: General paper sessions on variable star related topics will be held all day on Friday and on Saturday afternoon. Posters will be hung on Friday and can remain posted through Saturday.
Membership Meeting: All attendees are invited to this gathering, which will be held Saturday morning. The purpose of this meeting is to inform attendees of the activities of the Association. The Director’s Report will be included and we will announce the AAVSO Council election results. All portions of the membership meeting will be broadcast online via GoToWebinar. (Details will be announced on the website.) We will leave plenty of time for Q&A and will be taking questions from both in-person and online attendees.
Closing Award Banquet: The Closing Banquet (buffet) will be held at the Woburn Hilton on Saturday evening. The banquet will be preceded by a cash bar and include several special award presentations. There will not be a full-length after dinner talk, but we are planning some special presentations and fun activities including a trivia game. As this is a buffet dinner, no entree selection is required during registration. You are welcome to select any entree you wish from the buffet - or some of each!
Thursday, November 12th
- Morning: AAVSO Council Meeting (council members only)
- 5:00pm First-time Attendee Gathering at the Hilton Hotel (room 334 )
Friday, November 13th
- 8:00am: Buffet Breakfast (3rd floor lobby outside meeting room)
- 9:00am - noon: General Paper Session & Posters (3rd floor salons A,B,G,E)
- noon - 2:00pm: Lunch break
- 2:00pm - 5:00pm: General Paper Session & Posters
Saturday, November 14th
- 8:00am: Buffet Breakfast (3rd floor lobby outside meeting room)
- 9:00am - noon: AAVSO Membership Meeting
- noon - 2:00pm: Lunch break
- 2:00pm - 5:00pm: General Paper Session & Posters
- 6:00pm: cash bar opens (3rd floor salons C,D,F,H)
- 7:00pm: AAVSO Closing Banquet
Sleeping rooms have been reserved at the Woburn Hilton for AAVSO meeting attendees at a special group rate of $129 plus tax. (Hotel address is: 2 Forbes Road, Woburn, MA 01801.) Please make your reservations by calling the hotel at 781-932-0999 before October 31, 2015. Please be sure to mention that you will be participating in the AAVSO meeting when making room reservations. If you have any difficulties securing the group rate, please ask for Debra Senf (Sales Director).
Roommate matching assistance will be available for those who would like to lower costs by sharing a room - just complete the appropriate section of the registration form.
- The hotel has free shuttle service within a 5-mile radius of the property. A shopping mall, many restaurants, and bus service to/from the airport are all located well within 5 miles. A subway stop, which provides service into downtown Boston for sightseeing, is also located within the 5-mile radius.
- For those driving or renting cars - there is plenty of free onsite parking!
- From the airport:
- Taxi: Travel from airport to the Woburn Hilton will be about $60.
- RECOMMENDED! Logan Express Bus: Runs every hour to half hour depending on the day of week. Direct to airport, no other stops. No reservations required. Fare is $12 one-way & $22 round trip. This bus picks up at all airport terminals and drops off less than 10-minutes from the Hilton at the Anderson Regional Transportation Center. You can take the free hotel shuttle (call the hotel front desk upon arrival: 781-932-0999) or a taxi from there.
Registration: You can complete this form online at the top of this page (you must be logged into the AAVSO website) or you can call the AAVSO (617-354-0484) to request that a paper copy of the registration forms be mailed to you. After October 23, 2015 registration will be more expensive. Note that the registration fee includes coffee breaks throughout and a hot breakfast buffet on Friday & Saturday.
Students: Educators bringing students to the meeting are welcome to use the family rate to register themselves and up to 3 students. Educators with larger groups or students who would like to attend on their own should contact us for more information.
Spouse/Guest Networking: We encourage attendees to bring spouses, family members & other guests to the meeting, but we know that some guests may not wish to attend all of the sessions. We will set up a mailing list so that spouses/guests can share sightseeing ideas and make plans to "hit the town" together. Sign-up for this mailing list is available via the meeting registration form.
Virtual Registration: We are offering the option of registering for the meeting as an online attendee and virtually attending all paper sessions. We will be using a webinar service to broadcast the meeting. Video will consist primarily of the presenter's PowerPoint presentation and audio. We are happy to expand the possibilities of meeting attendance to more of our members, observers, and friends. If you will not be traveling to Massachusetts, but would like to attend the meeting online, please visit the AAVSO store to purchase access. (There is a link at the top of this page.) Prior to the meeting, you will receive an email containing links for each session. (All non-member rates include membership through 2015.)
List of Fees:
In Person Meeting Registration (member): Single early - $130, Family early - $190, Single late - $140, Family late - $200
In Person Meeting Registration (non-member): Single early - $155, Family early - $215, Single late - $165, Family late - $225 (includes membership through 2015)
Virtual Meeting Registration (member): $100
Virtual Meeting Registration (non-member): $125 (includes membership through 2015)
Banquet buffet: $62
Abstracts will be accepted on a space-available basis. We encourage attendees to submit abstracts by October 23, 2015 for the best chance at securing a time slot. You can complete this form online (strongly preferred) or you can call the AAVSO (617-354-0484) to request that a paper copy of the abstract form be mailed to you. NOTE: The abstract form will not appear until you have registered for the meeting.
Meeting attendees are permitted to submit up to 2 abstract forms. (This can be 2 posters, 2 oral presentations or one of each.) Abstracts are limited to 500 words.
DEADLINES TO REMEMBER
• October 23, 2015 - Early Registration Deadline & Early Abstract Submission Deadline
• October 31, 2015 - Hotel Reservation Deadline
Please feel free to contact us with any questions you may have about the meeting.
We hope to see you in November!