Oral Presentation Abstract Submission Guidelines

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Please note: oral presentations will be conducted in-person only at our Annual Meeting in Somerville, Massachusetts, USA (please see safety protocol for attendees here).


If you are interested in giving an oral presentation, please follow the instructions below for submitting an abstract

(Submitting an abstract does not guarantee you a slot)

  • Register for the Annual Meeting (registration opens this summer) prior to submitting your abstract for either an oral or poster presentation.
  • Your presentation must be focused on scientific research, history, or education.
  • Include all items described on this checklist in your abstract, or it will be returned.
  • Email your abstract as a Word document to Kris Larsen at Larsen@ccsu.edu with the subject line "AAVSO Abstract" by September 10, 2021. (We suggest submitting it early: if revision is requested by the reviewing committee, you may submit a revision, which still must be received by the Sept. 10th deadline).
  • For abstract examples, please go here.


For those whose presentation abstract is accepted and given a time slot in the Annual Meeting:

you must provide Kris Larsen (Larsen@ccsu.edu) and Lindsay (Lward@aavso.org) a copy of your final Powerpoint presentation no later than October 15, 11:59 EST. (No other formats will be accepted.)


For any presentation questions, please email aavso@aavso.org


For the first time, oral presenters  at our Annual Meeting will have the option of preparing full conference reports for inclusion in a special "Conference Proceedings" section of the JAAVSO:

Those whose oral presentation abstracts are accepted and given a time slot in the Annual Meeting will be invited to submit conference reports with a deadline two weeks after the abstract deadline.

Conference reports will not be formally refereed, but will be curated by the Conference Organizing Committee and edited by the JAAVSO editorial staff. Revisions may be requested before publication in the Proceedings. In general, they should be similar to manuscripts for submission to the JAAVSO (instructions for JAAVSO authors are here). In short, they should be similar to JAAVSO manuscripts in organization, with sections roughly as follows:

     * Introduction giving motivation for the work and background

     * Methods, whether observational or theoretical

     * Results

     * Discussion/conclusions

     * Acknowledgments

     * References in the same format as in JAAVSO: mentioned in the text as (author(s) date) and
       listed alphabetically at the end

Figures and other graphics are encouraged, but should not be much more extensive than will be included in the presentation. Conference reports should not include extensive data tables. Those should be saved for subsequent publication in an archival journal such as the JAAVSO. Ordinarily, there will be no length limitation, although our staff will request that verbose writing be condensed.