Oral Presentation Abstract Submission Guidelines

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For those whose presentation abstract is accepted and given a time slot in the Annual Meeting:

you must provide Kris Larsen (Larsen@ccsu.edu) and Lindsay (Lward@aavso.org) a copy of your final Powerpoint presentation in 16:9 format no later than October 24, 11:59 p.m. ET. (No other formats will be accepted as they are not compatible with the streaming software).

If you are presenting remotely, you will be presenting in real time, but to be prepared for any technical difficulty, please also provide audio for your presentation on Oct. 24th as well.


For any presentation questions, please email aavso@aavso.org


For the first time, oral presenters  at our Annual Meeting will have the option of preparing full conference reports for inclusion in a special "Conference Proceedings" section of the JAAVSO:

Those whose oral presentation abstracts are accepted and given a time slot in the Annual Meeting will be invited to submit conference reports with a deadline two weeks after the abstract deadline.

Conference reports will not be formally refereed, but will be curated by the Conference Organizing Committee and edited by the JAAVSO editorial staff. Revisions may be requested before publication in the Proceedings. In general, they should be similar to manuscripts for submission to the JAAVSO (instructions for JAAVSO authors are here). In short, they should be similar to JAAVSO manuscripts in organization, with sections roughly as follows:

     * Introduction giving motivation for the work and background

     * Methods, whether observational or theoretical

     * Results

     * Discussion/conclusions

     * Acknowledgments

     * References in the same format as in JAAVSO: mentioned in the text as (author(s) date) and
       listed alphabetically at the end

Figures and other graphics are encouraged, but should not be much more extensive than will be included in the presentation. Conference reports should not include extensive data tables. Those should be saved for subsequent publication in an archival journal such as the JAAVSO. Ordinarily, there will be no length limitation, although our staff will request that verbose writing be condensed.