If you are interested in giving an in-person or remote oral presentation, please follow the instructions below for submitting an abstract. Submitting an abstract does not guarantee you a slot. If your abstract for an oral presentation or poster is accepted, you must register for the Annual Meeting before Friday, September 26th to complete your acceptance and be added to the Annual Meeting Agenda.
Your presentation must be focused on one of the following topics:
- Variable star research
- Astronomy history
- Astronomy education and outreach
You have the following presentation options:
- Poster: In-Person Only
- Oral Presentation: In-Person or Online
Abstract Submission Deadline: Friday, September 5th
Abstract length is limited to 4,000 characters.
In your abstract, be sure to follow all the instructions on the form or your abstract will be returned to you. Example abstracts may be found on the 112th and 113th meeting pages.
You will be informed of whether or not your abstract was accepted no later than Friday, September 19, 2025.
Please email abstract committee chair Joyce Guzik if you have questions.
Conference Proceedings
Authors of abstracts accepted for oral and posters presentations are invited to prepare full proceedings papers for inclusion in a special "Conference Proceedings" volume.
Proceedings papers should be submitted to Joyce Guzik by Friday, December 19, 2025.
Conference proceedings papers will not be formally refereed, but will be curated and edited by guest editor Joyce Guzik and AAVSO staff. In general, these papers should be similar to manuscripts for submission to the JAAVSO, with sections roughly as follows:
- Introduction giving motivation for the work and background
- Methods, whether observational or theoretical
- Results
- Discussion/conclusions
- Acknowledgments
- References in the same format as in JAAVSO: mentioned in the text as (author(s) date) and listed alphabetically at the end.
If possible, please use this Word template. Figures and other graphics are encouraged, but should not be much more extensive than will be included in the presentation. Proceedings should not include extensive data tables. Those should be saved for subsequent publication in an archival journal such as the JAAVSO. Ordinarily, there will be no length limitation, although our staff will request that verbose writing be condensed.
To see examples, we suggest you download the 112th and 113th proceedings by clicking the covers below.
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