Accepted Oral Presentation Guidelines

 

 

 

 

 

 

 

 

 

 

 

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For those whose in-person oral presentation abstract is accepted for a time slot in the Annual Meeting:

Register for the Annual Meeting by Sept. 21

Provide Lindsay Ward (Lward@aavso.org) a copy of your final slideshow in widescreen or 16:9 format in PowerPoint, Apple Keynote, or Google Slides (or if you have Lennox, as a .pdf) or no later than October 23, 11:59 p.m. ET, with the subject line: "[Your last name]_inperson22." 

Please then be prepared to schedule a quick review of your slideshow with Lindsay in Zoom in the week before the meeting to ensure that your slideshow appears as it should.

 

 

For those whose remote oral presentation abstract is accepted for a time slot in the Annual Meeting:

Register for the Annual Meeting by Sept. 21

Provide Lindsay Ward (Lward@aavso.org) a copy of your final slideshow in widescreen or 16:9 format in PowerPoint, Apple Keynote, or Google Slides (or if you have Lennox, as a .pdf) or no later than October 18, 11:59 p.m. ET, with the subject line: "[Your last name]_remote22." You will be presenting in real time, but to be prepared for any technical difficulty, please also email an audio-inclusive version of your presentation on Oct. 18 as well. You can record your audio right in your slideshow program. 

Please then be prepared to schedule a quick AV tech check with Lindsay in Zoom in the weeks before the meeting.

 

For presentation questions, please email Lward@aavso.org

 

For the second year running, oral presenters will have the option of preparing full conference reports for inclusion in a special "Conference Proceedings" section of the JAAVSO:

Those whose oral presentation abstracts are accepted and given a time slot in the Annual Meeting will be invited to submit conference reports by October 3rd.

Conference reports will not be formally refereed, but will be curated by the Conference Organizing Committee and edited by the JAAVSO editorial staff. Revisions may be requested before publication in the Proceedings. In general, they should be similar to manuscripts for submission to the JAAVSO (instructions for JAAVSO authors are here). In short, they should be similar to JAAVSO manuscripts in organization, with sections roughly as follows:

     * Introduction giving motivation for the work and background

     * Methods, whether observational or theoretical

     * Results

     * Discussion/conclusions

     * Acknowledgments

     * References in the same format as in JAAVSO: mentioned in the text as (author(s) date) and
       listed alphabetically at the end

Figures and other graphics are encouraged, but should not be much more extensive than will be included in the presentation. Conference reports should not include extensive data tables. Those should be saved for subsequent publication in an archival journal such as the JAAVSO. Ordinarily, there will be no length limitation, although our staff will request that verbose writing be condensed.